MONTHLY DOCUMENT REQUEST — EDITABLE TEMPLATE
Practice: [name]
Client: [name]
Reporting period: [month and year]
Agreed document deadline: [date]
Secure folder or agreed channel: [link]
Practice contact: [name and address]

Tailor the list to the client. Delete items that do not apply.

ITEM | PERIOD / DETAIL | STATUS | NEXT ACTION
Bank statements | Every business account, full statement period | Missing | Client to supply
Sales invoices and credit notes | Include adjustments in the period | Missing | Client to supply
Purchase invoices and receipts | Include missing supporting documents | Missing | Client to supply
Payroll summary | Only if relevant to the engagement | Missing | Confirm required report
Open bookkeeping queries | List each specific question | Missing | Client to answer

Status definitions:
Missing = requested but not supplied.
Received = supplied, not yet reviewed.
Needs correction = a reviewer has identified a specific issue.
Approved = the practice has checked this checklist item for its stated purpose.

A complete checklist is a document-collection milestone, not accounting or tax sign-off.
CloseChase Guides — November 2026. Adapt for your practice and client.